Privacy policy
This Privacy Policy explains how the Central and Eastern European Schools Association (CEESA) collects, uses, and protects personal information gathered through registration for the CEESA Admin & Operations Conference 2027, event participation, and follow-up communications.
1. Information We Collect
When you register for the CEESA Admin & Operations Conference, we collect personal information required to administer your participation, which typically includes:
- Identification and Contact Data: Full name, email address, job title, professional group, and affiliated school or organization.
- Billing Information: Invoicing details, billing address, and payment confirmation.
- Logistical Details: Attendance preferences and specific requirements submitted for event delivery.
2. How We Use Your Information
We process personal data for the following operational and organizational purposes:
- Event Administration and Logistics: Managing your registration, processing invoices, organizing conference logistics, providing conference services, and communicating essential event notices, such as schedule adjustments, logistical updates, or cancellations.
- Post-Event Feedback: Contacting you following the conference to gather feedback, conduct evaluations, and improve future events.
- Future Community Engagement: Where you have opted in, informing you about upcoming CEESA events, conferences, and related educational initiatives.
3. Photography, Audio, and Video Recording
During the CEESA Admin & Operations Conference, sessions, and associated activities, CEESA may capture photographic, audio, and video recordings.
These materials may be used to document the conference and promote CEESA services and future events across:
- Official CEESA websites
- CEESA-managed social media channels
- Digital and print marketing materials
Attendees who have specific concerns regarding photography or filming should notify the event organizers at the registration desk or contact CEESA in advance.
4. Data Retention
CEESA retains your conference registration and contact information for two (2) years following the conclusion of the event. After this period, data is securely archived or permanently deleted in accordance with standard data minimization practices, unless longer retention is required by legal or financial compliance obligations.
5. Communications and Opt-Out Rights
We contact you with information related to your conference attendance and post-event feedback. Future promotional communications and event invitations are sent according to your communication preferences.
You may opt out of future promotional communications at any time by emailing megi@ceesa.org.
Opt-out requests are processed promptly. Your contact details will be removed from future promotional distribution lists while necessary event administration, accounting, or tax records are retained as required.
6. Contact Us
If you have questions regarding this Privacy Policy, your personal data, or the handling of event media, please contact:
Central and Eastern European Schools Association (CEESA)
Email: megi@ceesa.org
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